Marine Assistant

Job Description

Mission

Administrative support to the Marine & Offshore department .

Activities/Responsabilities

• Survey preparation – boarding pass/induction;
• Travel planning;
• Qualification monitoring (providing insights on planning trends) ;
• Coordinate with other Admin teams (e.g. weekly T&E check, invoicing ) to ensure efficiency of the end-to-end process;
• Timekeeping control and connection with HR Department;
• Overtime control and connection with HR Department;
• Vacation control and connection with HR Department;
• Organization of M&O Department files;
• Monitoring of M&O Mailboxes (M&O and BVS);
• PPE control;
• Safety Equipment control (multigas meter, safety harness);
• Conference of documents;
• Preparation of meetings and the minutes of meetings;
• Issuance of Purchase orders and payment bills;
• Collection of service supplier reports ;
• Planning and organization of events;
• Support to internal and external clients;
• International telephone service;
• Reception of clients;