25/06/2021

Buyer / Procurement Officer

About the job

Buyer / Procurement Officer Job In Cyprus

This position will be hired under FML Ship Management Limited in Cyprus and it is a Temporary position for 10 months.

 

Job Position Summary

  • The Buyer / Procurement Officer is responsible for processing, documenting, and communicating the requisitions put in by the assigned vessels, adhering to policies and SOP’s set by the shared services.

 

Responsibilities

The Buyer/ Procurement Officer performs day to day purchasing related activities to ensure safe and timely delivery of requisitions ordered by the vessel with due consideration to the criticality of the item.

  • Responds to the requisitions raised by vessels in company’s purchase module which is Oracle Supply Chain.
  • Communicates with Category leads regarding prices and deliveries.
  • Achieves the goal of cost efficient, safe & timely operations of vessels in accordance with company policy & procedures.
  • Deals with category leads for supply of requested items of required on board.
  • Carefully takes care of the purchase flow to ensure the desired result which includes processing requisitions
  • Daily coordination with vessels to ensure prompt information & immediately address queries and/or complaints
  • Continuously improve service quality and productivity levels. Proactively share best practices across the teams
  • Coordinates with vessel, agents and local ship chandlers for the smooth delivery of orders
  • Resolves issues regarding supply as raised directly by the vessel
  • Provides feedback to Captain and Superintendent regarding local ship chandler for budget control
  • Process invoices for payment

 

Daily Tasks

  • Check & analyze requisitions based on the requirement of stakeholders.
  • Comply with available frame agreements prices pre-selected by the vessel
  • Issue the Purchase Order (PO) with all the required details (i.e. ETB, agent details) once approved (To be confirmed)
  • Ensure that supplier issues Order confirmation
  • Follow up on the delivery two days before of ETB
Skills
  • Degree holder of any faculty with minimum 1 – 3 years of relevant work experience in procurement, preferably ship management industry
  • Diploma of any faculty with 3-6 years relevant work experience in procurement, preferably ship management industry
  • IT literate for working with advanced procurement systems
  • Good interpersonal & stakeholder management skills with ability to communicate at all levels
  • High stress level, being comfortable handling numerous tasks within limited timeframes in a structured manner with eye for the detail 
  • Strong-minded with robust personality

 

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Job location

Nicosia, Cyprus

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